Employee onboarding software that gets every starter cleared to work before day one.
Build a custom onboarding workflow for each role, then send one link. Canyou collects ID, TFN, super, bank details, licences and signed contracts from the worker’s phone, checks every field, and syncs it all to Xero, MYOB and Deputy.
No paper forms, emails or texts
No app or password for the worker
One click to sync into payroll
Sound familiar?
Onboarding shouldn’t take a week of back-and-forth.
Paper forms with gaps
Illegible handwriting, missing fields and a pile of forms waiting to be keyed in before payroll can run.
With Canyou: Every field is validated as the worker fills it in.
Sensitive details in inboxes
Tax file numbers and bank details sitting in email threads and text messages.
With Canyou: Sent securely, protected by two-factor authentication, stored in Australia.
Keying it into payroll
Every detail typed again into payroll and rostering, with a typo somewhere every time.
With Canyou: One click syncs the new employee to Xero, MYOB and Deputy.
What you get
Onboarding that runs itself.
Digital forms
No more paper, emails or texts
Workers complete everything on their own phone. Automated onboarding checks and validates every piece of data, so what comes back is right the first time, without anyone chasing it.
TFN declaration, super choice and bank details
Automatic validation on every field
Status tracked for every new starter
Onboarding, delivered
Everything a new starter needs comes back complete, checked and ready for payroll. You just open it.
Easy for workers
Scan a QR code and start
No app to download and no password to set up. Workers scan a code on site or open the link you send, and they’re in. Simple enough for a small business hiring its first casual, and quick enough for a labour hire desk onboarding a crew.
Works on any phone with a browser
Invite by link, SMS or QR code
Secure by default
Sensitive data, handled properly
Tax file numbers and bank details never travel by email or text. Two-factor authentication means only authorised people can view them.
Two-factor authentication
All data stored in Australia
Sam, you're cleared for site
Victory Homes · Site sign-in, Gate 2
Onboarding pack: ID, TFN, super, bank
Done Mon
White Card
Verified
High-risk work licence
Verified
Site induction video
Watched
SWMS signed
Signed
PPE check
Confirmed
Signed in to site
6:52am
Licence reminder
Your White Card renewal is due in 30 days. Tap to upload.
Your process toolkit
Everything a new starter needs, in one link.
Start from a template for onboarding, inductions or licence tracking, then add your own steps. Setup takes about 10 minutes.
Government forms
TFN declaration, super choice and bank details, lodged correctly.
Custom forms
Build your own questions for any role or site.
Document collection
Certificates, contracts and IDs, straight from the phone camera.
E-sign
Contracts and policies signed in the same flow.
Identity verification
Verified photo ID and visa checks.
Licence & cert monitoring
Tracked to expiry, with automatic reminders.
QR site sign-in
Workers scan at the gate. Induction and tickets checked on the spot.
Data sync
Placements in from JobAdder and Workforce One. Pushed to payroll and rostering.
How it works
From offer to cleared to work in four steps.
Send one link
By SMS, email or a QR code on site.
Worker completes it
On their own phone, in about 15 minutes.
Canyou checks it
Every field validated, every document captured.
Sync to payroll
One click into Xero, MYOB or Deputy.
Customer story · Labour hire
Fast Labour Hire cut onboarding from 6–10 hours to 15 minutes per worker.
“Canyou had everything we needed to fit into our business, easy to adapt to our own processes.”Lewis Dowling · Fast Labour Hire
15 min
per worker, down from 6–10 hrs
500+
workers managed at any one time
ISO
audit-ready records, every hire
Integrations
Canyou collects. Your systems receive.
Your payroll, rostering and recruitment tools stay the source of truth. Canyou does the chasing and hands over validated data, so your team never has to log in to another app.
FROM THE WORKER'S PHONE
Collect
One link, any phone
Verify
ID, visa, licence validity
Monitor
Expiries & reminders
Validated once, pushed everywhere it's needed, with an audit trail kept.
INTO THE TOOLS YOU ALREADY RUN
Syncs into Xero Payroll
Syncs into MYOB Payroll
Works alongside Deputy rostering
Imports placements from JobAdder
Sends cleared-to-work status to Workforce One
Brings staff in from Cloud PayrollON THE WAY
Questions we get asked
Anything else, start a live chat or book a 30-minute call with our Australian team.
Book a 30-minute demo →What is employee onboarding software?
Employee onboarding software replaces paper forms and email chains with one digital process. New starters complete their TFN declaration, super choice, bank details, contracts and licences on their phone, and the business gets checked records it can sync to payroll.
Does Xero do employee onboarding?
Xero Payroll has its own free self-onboarding form for tax, super and bank details. It doesn’t check work rights, track licences or run role-specific steps, so Canyou collects and checks all of that, then syncs the new employee to Xero in one click. See how it works on our Xero integration page.
What’s the best employee onboarding software in Australia?
It depends on what you need after payroll. If you only need tax, super and bank details, a payroll add-on may be enough. If your workers need visas checked and licences tracked before they start, choose onboarding software built for that, like Canyou.
How much does onboarding software cost?
Canyou starts at $49 a month for Essentials with 10 onboards included, then $129 for Pro and $349 for Scale. All prices excluding GST, with a free trial and no credit card required.
Does it work for casuals and contractors?
Yes. Build a separate workflow for each kind of worker, so casuals, contractors and permanent staff each get the forms, documents and licence requirements their role needs.
Which payroll systems do you sync with?
Xero, MYOB, Deputy and Cloud Payroll today, with more recruitment, HR and timesheet integrations on the way.
Can we add our own forms and inductions?
Yes. Add custom forms, document uploads, e-signatures, training videos with questions and licence requirements to any onboarding flow.
Know every worker is cleared to work
Work rights, licences, forms and signatures collected from a phone and synced to payroll. About 15 minutes per worker, with setup in about 10.
No credit card required · Cancel any time · Australian support 🇦🇺
