Employee onboarding that lands in Xero Payroll.
Employee onboarding for Xero Payroll. Canyou collects and validates every new starter’s details on their phone, then syncs them into Xero in one click. Your team keeps working in Xero. Canyou does the chasing.
Official Xero connected app
Validated before anything reaches Xero
Create or update employees in Xero
Integrations
Canyou collects. Your systems receive.
Your payroll, rostering and recruitment tools stay the source of truth. Canyou does the chasing and hands over validated data, so your team never has to log in to another app.
FROM THE WORKER'S PHONE
Collect
One link, any phone
Verify
ID, visa, licence validity
Monitor
Expiries & reminders
Validated once, pushed everywhere it's needed, with an audit trail kept.
INTO THE TOOLS YOU ALREADY RUN
Syncs into Xero Payroll
Syncs into MYOB Payroll
Works alongside Deputy rostering
Sends cleared-to-work status to Workforce One
Brings staff in from Cloud PayrollATS CONNECTIONS, COMING SOON
Setup
How to onboard an employee in Xero.
Connect to Xero
Set up the connection between Canyou and Xero in a few clicks.
Collect employee info
Send one link, or import your existing staff from Xero.
Validate and sync
Check the details, then sync them to Xero in one click.
Keep it up to date
Sync again to update an existing employee in Xero.
Sync
One click from Canyou to Xero
Every field is validated in Canyou first, so what lands in Xero Payroll is complete and correct. See everything in Canyou’s employee onboarding software.
Tax file number, super and bank details
No double entry
How it connects
Connected in minutes, synced when you choose
Connect your Xero organisation from Canyou settings, then sync each employee when their details are complete. The support guide walks through the setup.
Step-by-step setup guide
Live Australian support
For Xero users
Xero runs your payroll. Canyou makes sure every new starter is compliant and cleared to work before they reach it.
- Import existing employees from Xero into Canyou
- Sync tax, super and bank details into Xero Payroll, one employee at a time
- Create a new Xero employee or update an existing one
- Disconnect or reconnect from Canyou settings at any time
Questions we get asked
Anything else, start a live chat or book a 30-minute call with our Australian team.
Book a 30-minute demo →Does Xero have employee onboarding?
Yes. Xero Payroll has a free built-in self-onboarding form: you invite a new starter by email, and they enter their own personal details, tax declaration, super fund and bank details before you review and approve the record. It doesn’t cover work rights, licences, contracts or the Fair Work Information Statement. Canyou adds all of that, then syncs the finished, validated employee into Xero.
How do you onboard an employee in Xero with Canyou?
Connect your Xero organisation from Canyou settings, then send the new starter one onboarding link. When their TFN declaration, super and bank tasks are complete, click Sync Xero Employee and choose to create a new employee or update an existing one.
What data syncs to Xero?
Validated employee details, including tax file number, super and bank details, sync into Xero Payroll. Canyou doesn’t sync invoices or other accounting data.
Does the sync happen automatically?
No. You choose when to sync, one employee at a time, so nothing reaches Xero until you’ve checked it. Sync again to update an employee who changes their details.
Can I import my existing employees from Xero?
Yes. Import existing employees from Xero into Canyou from the Users menu. Each employee needs a valid email address in Xero.
Is Canyou an official Xero connected app?
Yes. Canyou is listed as a Xero connected app, and your team keeps working in Xero as usual.
Know every worker is cleared to work
Work rights, licences, forms and signatures collected from a phone and synced to payroll. About 15 minutes per worker, with setup in about 10.
No credit card required · Cancel any time · Australian support 🇦🇺
