Workforce compliance automation for every regulated industry
Onboarding gets them into payroll. It doesn't keep them legal to work.
Canyou does both. It builds onboarding for each role, checks work rights with Home Affairs and tracks every licence to expiry, then syncs to Xero, MYOB or Deputy.
Your ATS, a spreadsheet or a phone call gets someone matched to a role. Nothing in that chain checks they’re cleared to work, or keeps checking once they start. Canyou sits between the match and payroll and does both.
Matched
However it happens: ATS, spreadsheet, phone call.
New match
Daniel Grech · Labourer, Gate 2
Matched by your recruiter
Canyou
Checks and monitors compliance, every day.
Photo ID
Work rights (Home Affairs)
Validated payroll data
White Card
Daniel Grech
Checks in progressCleared to work
Cleared to work ✓
Payroll & rostering
Pays and schedules them.
Added to Xero Payroll
Daniel Grech · cleared to work
Rostered Monday, 6am
What's at stake
An expired White Card is still your problem after payroll says they're set up.
A lapsed ticket, a missed super payment or a worker on site who isn’t cleared to work lands on you as the employer, and payroll onboarding checks none of them.
TFN & White Card
Received Tue, 8:14am
Done
An unsigned policy
Contracts and policies chased by email and text. Until they're signed, the risk sits with you.
With Canyou: One link does the chasing. Reminders go out until it's done.
White Card
Verified · Exp 2028
Valid
A lapsed licence
A ticket that expired last month still looks fine in a spreadsheet, until an auditor or an incident finds it.
With Canyou: Checks are verified and tracked to expiry, with an audit trail.
BSB / Account
063-000 · 1234 5678
Synced
Payroll details that don't match
Bank, super and tax details typed into three systems. One wrong digit is a missed super payment.
With Canyou: Validated details sync into Xero, MYOB and Deputy. Enter nothing twice.
Payroll onboarding vs Canyou
Your payroll's onboarding stops at bank details, and Canyou carries on from there.
LEGACY
Payroll onboarding: one form, filled in once
Collects tax, super and bank details, and nothing else
One standard form, whatever the role or industry
Submitted once, then the tool goes quiet
vs
The whole job, kept current
Payroll details plus work rights, licences, contracts and inductions
A workflow built for each role or site
Keeps watching after day one, with licence, visa and policy renewal alerts
Syncs clean data back into the payroll you already run
“Site inductions are so easy now. I never have to stop work. I just ask the subbie to scan the QR code and Canyou does the rest.”
Peter · Victory Homes
Work rights checked with the Department of Home Affairs
Sensitive data stored in Australia
Your data is never sold
Australian-built, Australian support 🇦🇺
6,000+ Australian businesses
For bookkeepers & accountants
You can run Canyou for any client whose crew needs tickets and visa checks.
When a standard payroll onboarding flow can't handle tickets, inductions and visa checks, bring in Canyou. Run it for your client, or hand the subscription over.
Onboard a client's whole crew in one link
IDs, TFNs, super, licences and inductions, collected before the first shift.
Keep the subscription or hand it over
Manage it from your practice, or move it to the client when they're ready.
Works alongside the payroll you already use
Validated employee details sync into Xero and MYOB payroll.
Use it in your own practice too
Client identity verification and onboarding for your own team.
“I signed up on the day and it took about 10 minutes to set up the business. I onboarded 17 staff in one day.”
No. Payroll platforms now collect tax, super and bank details for free. Canyou runs the whole workflow a role needs: custom forms, contracts and e-signatures, training videos, licence tracking and work-rights checks, and it keeps monitoring after day one.
How do work-rights checks work?+−
Your team runs a visa check from the worker's record in Canyou. It checks with the Department of Home Affairs through VEVO, keeps the result on file, and reminds you before a visa expires.
Do we have to leave Xero, MYOB or Deputy?+−
No. Canyou sits in front of them, collecting and verifying, then pushing validated details in. Your team keeps working in the systems they know.
Does the worker need an app or a login?+−
No. A link by SMS or email, or a QR code at the gate. They complete everything in their phone's browser.
Which industries is Canyou built for?+−
Recruitment and labour hire (including group training organisations), construction, education, agriculture and aged care, plus any team that needs licences and certifications tracked.
Can our bookkeeper or accountant set it up for us?+−
Yes. Many Canyou customers were set up by their bookkeeper, who either manages it for them or hands the subscription over.
What does it cost?+−
From $49 per month excluding GST. Free trial, no credit card, no lock-in. Full detail is on the pricing page.
Getting into payroll isn't the hard part. Staying legally staffed is.
Book a 30-minute call with our Australian team, or start a free trial and send your first link today.
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