Every clearance current. Every staff member cleared to work.
Schools, early learning centres and training providers use Canyou to track Working with Children Checks, registrations and mandatory training to expiry, so every staff member stays compliant without a spreadsheet.
Working with Children Check
Valid · Exp Mar 2029
Teacher registration
Renewal due in 30 days
First aid & CPR
Valid · Exp Nov 2027
Who it's for
Built for how your organisation hires
Every teacher, aide and relief staff member cleared to be on site
- Working with Children Checks and teacher registrations tracked to expiry
- Casual relief teachers onboarded from one link, before their first class
- Child protection and mandatory training certificates collected in one place
- TFN, super and bank details synced to payroll
Educators ready for the room, with every check on file
- Working with Children Checks, first aid, CPR and anaphylaxis training tracked
- Qualifications and certificates collected by phone camera
- Reminders before anything lapses, so ratios never depend on an expired check
- Policies and contracts e-signed during onboarding
Trainer credentials current and ready for audit
- Trainer and assessor qualifications and industry currency evidence collected
- Contractor trainers onboarded the same way as staff
- Every document time-stamped against the person for audit
- Custom forms for your own policies and declarations
Apprentices and trainees cleared to work for every host employer
- Apprentice and trainee onboarding from one link
- White Cards and site tickets for construction placements
- Positions with the requirements each host employer needs
- Details synced to payroll and rostering
Every clearance on file
Checks, certificates and signed policies are time-stamped against each staff member and kept in one secure place, ready for any audit.
What you can track
Any clearance, registration or certificate
Choose what each role needs. Canyou asks for it, records the expiry and reminds staff before it lapses.
How it works
Casual and relief staff cleared before their first class
Send one link
New and casual staff get a link by email or SMS.
Staff complete it
ID, clearances, qualifications, tax and super, on their phone.
Checks are tracked
Each clearance is recorded with its expiry date.
Reminders do the rest
Staff are reminded before anything expires.
One link, fewer hours of admin
Education questions
Anything else, start a live chat or book a 30-minute call with our Australian team.
Book a 30-minute demo →Can Canyou track Working with Children Checks?
Yes. Staff upload their Working with Children Check during onboarding, Canyou records the expiry date against them, and sends reminders before it lapses so nobody works with an expired check.
Does it work for casual relief teachers and contractors?
Yes. Send the same link to casual, relief and contract staff. Each role can have its own requirements, so contractors only see what applies to them.
Can we collect our own policies and declarations?
Yes. Build custom forms and steps for your own policies, code of conduct and declarations, and have them e-signed in the same flow.
Does Canyou connect to payroll?
Validated employee details sync into Xero, MYOB and Cloud Payroll, including tax, super and bank details, so nobody retypes them.
How long does setup take?
Business setup takes about ten minutes, with live Australian support on hand. Templates mean you aren't building workflows from scratch.
Know every staff member is cleared to work
Collect qualifications, clearances and payroll details in one flow, with reminders before anything expires.
No credit card required · Cancel any time · Australian support 🇦🇺
