Casuals onboarded before their first shift, without HR on site.
Put a Canyou QR code behind the bar or in the staff room. New starters scan it, finish their paperwork on their phone, and you approve them into the right position. Details sync to Xero, MYOB or Deputy, ready for the next pay run.
One QR code per venue, so any manager can start onboarding
Tax, super, bank, RSA and visa details collected in one flow
Fair Work and casual employment statements sent with it
Sound familiar?
Staff turn over every week. The paperwork shouldn’t.
Paper forms that come back wrong
New starters fill in tax and super forms on the pass or at home, with missing fields and the wrong super fund, and someone chases them before payday.
With Canyou: Workers complete everything on their phone, with super and tax details checked as they go.
Only payroll can start onboarding
Payroll onboarding usually needs someone with payroll access to send it, so a casual who starts on Friday night waits for the office on Monday.
With Canyou: A venue manager hands over a QR code and approves the request, with no access to anyone’s wages.
RSA and visa details in a drawer
RSA certificates, food safety training and Working Holiday Maker visas sit in folders, and nobody notices what has lapsed until someone asks.
With Canyou: Certificates and work rights stay on the worker’s record, tracked to expiry, with reminders before they lapse.
Built for venues
One flow for the casuals you hire every week.
QR code onboarding
Start onboarding from the venue, not the office
Print a QR code for each venue or team. New starters scan it on their own phone to request access, and the manager on shift approves them and picks their position.
A QR code per venue, team or season
Approve before they start, then the right workflow is sent
The new starter does the paperwork, not the manager
Everything is finished on their phone before the shift, so the manager on the floor just approves it.
Payroll details
Tax, super and bank details, right first time
The TFN declaration, super choice with stapled super and bank details are completed on the worker’s phone and checked before they reach payroll, so nobody retypes them.
Stapled super checked with the ATO
No TFNs sent by email
Certificates and work rights
RSA, food safety and visas kept current
Ask each role for what it needs: RSA for bar staff, food safety training for the kitchen, a visa check for Working Holiday Makers. Each one is kept on the worker’s record and tracked to expiry.
Work rights checked with the Department of Home Affairs
Reminders before a certificate or visa lapses
Payroll and rostering
Synced to Xero, MYOB or Deputy
Once a new starter finishes, their validated details sync into the payroll and rostering you already run, ready for their first shift and their first pay.
No double entry
Ready before the next pay run
How it works
Set it up once. Every new casual onboards themselves.
Build the workflow
Pick the forms, statements and certificates each role needs.
Put up a QR code
One per venue or team, in the staff room or behind the bar.
Approve the new starter
The manager on shift approves them and picks their position.
Sync to payroll
Checked details go to Xero, MYOB or Deputy before payday.
Customer stories
Businesses like yours, already doing it
Hospitality & events
Lodge Jamberoo onboards 300 casuals a year across 5 venues with 3 QR codes
How a group of 5 wedding venues gets seasonal casuals set up from their phones, synced into Xero and paid on time, every week.
20–30 hours
saved a week
300
casuals a year
Read the story →
Accountants & bookkeepers
O’s Accounting & Advisory cut new-starter admin from 30 minutes to 5
How a 3-person firm doing payroll for cafes, restaurants and retail gets every new starter set up from one QR code per client, so Monday payroll is done on Monday.
5 min
per new starter
3–4 days
of payroll delay, gone
Read the story →
Integrations
Canyou collects. Your systems receive.
Your payroll, rostering and recruitment tools stay the source of truth. Canyou does the chasing and hands over validated data, so your team never has to log in to another app.
FROM THE WORKER'S PHONE
Collect
One link, any phone
Verify
ID, visa, licence validity
Monitor
Expiries & reminders
Validated once, pushed everywhere it's needed, with an audit trail kept.
INTO THE TOOLS YOU ALREADY RUN
Syncs into Xero Payroll
Syncs into MYOB Payroll
Works alongside Deputy rostering
Imports placements from JobAdder
Sends cleared-to-work status to Workforce One
Brings staff in from Cloud PayrollON THE WAY
Questions we get asked
Anything else, start a live chat or book a 30-minute call with our Australian team.
Book a 30-minute demo →Can a manager onboard new staff without payroll access?
Yes. Put a Canyou QR code at the venue. New starters scan it to request access, and a manager approves them and chooses their position, which sends the right workflow. They don’t need access to payroll or to other staff’s pay details.
Can Canyou send the Casual Employment Information Statement?
Yes. Add the Fair Work Information Statement and the Casual Employment Information Statement to your casual workflow, with an acknowledgement or a signature, and schedule the casual statement to go out again when it is due.
Can we track RSA certificates and food safety training?
Yes. Add them as certificates in the workflow for the roles that need them. Workers upload them from their phone, the expiry date is recorded where there is one, and Canyou reminds them before it lapses.
Do you check work rights for Working Holiday Makers?
Yes. Work rights are checked with the Department of Home Affairs, and the result and visa expiry are kept on the worker’s record.
Does Canyou work with Deputy?
Yes. Canyou syncs new employees into Deputy, as well as Xero, MYOB and Cloud Payroll, so they are set up for rostering and payroll without retyping.
Get every casual set up before their first shift
One QR code per venue, paperwork done on their phone and details synced to payroll, at about 15 minutes per worker.
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