tax file number declaration software

Electronic Tax File Number Declaration

Remove busy-work from your employee onboarding process by automating the collection and synchronisation of employee Tax File Numbers. Employees can submit tax file numbers from their own device eliminating paper, emails and text messages.

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Trusted by

Xero logo
Deputy logo

Easy and secure collection
of employee tax file numbers

Tax file number declaration form
Tax file number declaration status

No more paper, emails or texts

Digital completion via the employees device with automatic validations

It's hard to avoid errors with paper forms. Missing fields, illegible hand writing and constant checking of the inbox. With Canyou Tax File Number Declarations can be submitted via any device with a web browser. We check and validate every piece of information so that when you get the form back you can feel confident it's correct.

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QR code for employees
Scan QR code from employee device

Easy for employees

No passwords required. Scan a QR code to get started or be invited by the business

Employees can scan a QR code to get started and complete the Tax File number declaration from any device with an internet browser. Employees don't need to setup a password to get started making the process streamlined and user friendly.

Two factor authentication check

Secure Information Transfer

Remove the risk of data leaks via email and text message

Transferring tax file numbers via email and text has security risks. Canyou allows employees to securely transmit their information via a safe and secure method. 2 factor authentication ensures that the information is only viewed by the authorised users. All Canyou data is stored in Australia.

Xero and Deputy integration employee synchronise

Save time with powerful integrations

Single click to sync employee data into Xero and Deputy

Remove double entry and errors from your employee onboarding process. Canyou checks and validates employee information through each step so that it's as easy as a single click to sync data with Xero and Deputy.

Benefits our customers love


Easy setup

Setup in 10 minutes and avoid costly implementations. Canyou integrates with your existing systems so you can keep using your existing payroll and time systems.


Easy for the team

Team members use Canyou from their own device. Set reminders with Canyou to send instant notifications when the team needs to interact.


Everything in one spot

Canyou is the single place for your team to keep track of the status of training, compliance and operations tasks


Reminders and notifications

Setup reminders and notifications to keep track of important dates like licence expiries or annual pay reviews. Notifications get sent out to the team members to make sure you never miss anything


Safe and secure

Transfer sensitive data safely and securely. No more data leak risks through emails and text messages

What our customers say

Site inductions are so easy now. I never have to stop work. I just ask the subbie to scan the QR code and Canyou does the rest.

Victory Homes

I signed up on the day and it took me about 10 minutes to setup the business. I onboarded 17 staff in one day. I can’t believe how easy this was.

Megz's Bookkeeping

Now I’m confident my staff are job-ready and up to date with our latest business information.

The Food Forum

Simple affordable plans

Get started for free,
no credit card required

$0 / month


Add 2 users per month

Unlimited use of all features

  • Employee onboarding
  • Client / supplier onboarding
  • Identity verification
  • Licence & cert management

1 admin team member

Get started
Small - Medium Business

$30 / month


1 x single business

Unlimited use of all features

  • Employee onboarding
  • Client / supplier onboarding
  • Identity verification
  • Licence & cert management
  • Australian support 🇦🇺
Try for free
BookkeepersHR ConsultantsAccountants

$39 / month



Everything in Business plan

  • Unlimited businesses

10 admin team members

$3.90 per extra admin

Try for free

All prices include GST

All plans include unlimited

  • Employees
  • Customers / clients
  • Suppliers
  • Electronic signatures
  • Document capture
  • Licences & certifications
  • Custom forms
  • 3rd party integrations
  • Videos
  • Document storage
  • Workflows

Cancel any time

We never lock you in. We also make it easy to get your data out of Canyou when you are ready to leave.

Easy Setup

Business setup takes around 10 minutes. Plus we have live support to get you up and running asap.

Safe and private

We respect your privacy and don't sell your data to anyone. Our security and data policies can be found on our support page.

Want to see how it works for your team?

QR code employee scan point
Scan here
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Canyou employee qr scan screen shot

Try Canyou. for free

No credit card required

Still have questions?



Employee onboardingClient identity verificationLicence and certification managementTax file number declarationIntegrations


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