Here's what's new in Canyou this month. All five of these updates are aimed at the same thing: less manual follow-up, more things running on their own.
Automated Reminders
Canyou can now automatically send reminders for outstanding workflows and certifications.
Configure one or more reminder intervals - say 30 days and 7 days out - and Canyou will automatically email anyone with outstanding items. No logging in, no hunting down individual profiles, no clicking "send" one at a time.
This is the first thing we'd recommend setting up. It takes about 2 minutes and immediately cuts down on manual follow-up.
Why it matters: Fewer people falling through the cracks, zero manual chasing.
Certification Expiry Notifications
Previously, you could only set one reminder before a cert expired. Miss it, and there was no automatic follow-up.
Now you can stack as many intervals as you need - 90, 30, and 7 days, for example. Canyou notifies both the user and your admins at each point.
Why it matters: No more relying on someone noticing a cert is about to lapse.
Configure expiry notifications →
Workflow Scheduling
Workflows can now be set to re-assign on a set schedule. Configure the schedule once on the position, and Canyou handles every reassignment from there.
Two modes:
- Specific dates - the whole team gets the workflow on the same day each year. Ideal for annual policy updates and compliance training.
- After completion - each person's cycle restarts a set number of days after they finish. Ideal for inductions and safety sign-offs.
Why it matters: No more tracking due dates in a spreadsheet.
Entry Points
Your QR code, upgraded.
You can now create multiple QR codes and shareable links, each tied to a specific position. An Employee QR code and a Contractor QR code side by side, for example, means everyone gets exactly the right requirements automatically - no manual routing, no one ending up in the wrong workflow.
Entry points also work as URL links. Drop one straight into a job ad so new starters can begin before they walk in the door. Each entry point has its own landing page and approval settings.
Why it matters: No manual routing, no one ending up in the wrong workflow.
Multiple Positions per User
Previously, someone with two roles - say, Chef and Shift Supervisor - needed a duplicate "Chef + Shift Supervisor" position to capture all their requirements.
Now positions stay focused on a single role, and a user can hold as many as they need. Requirements stack automatically.
Why it matters: Simpler, cleaner way to manage requirements across groups of users.
Start here: Set up Automated Reminders first. It takes 2 minutes and you'll notice the difference immediately.
Next month: What's new in Canyou: September 2026 covers custom fields, exports and more.
Questions? Visit our support page or reply to any email from us.
