Canyou vs Access Onboarded: onboarding that keeps going after placement
Onboarded, now Access Onboarded from The Access Group, onboards and screens candidates for recruitment agencies. Canyou does the same job for agencies and employers, pulls placements in from JobAdder or Workforce One, and keeps every worker cleared to work long after placement: visas, licences and tickets watched to expiry, with published prices and a free trial.
Work rights checked with the Department of Home Affairs
Licences and tickets tracked to expiry
Published plans you can try for free
Quick verdict
The short answer
Both send candidates one link to finish on their phone, check work rights and track licences, and both work for recruitment and labour hire agencies. The difference is what happens after placement: Canyou ties tickets to each role, reminds the worker before anything lapses and syncs clean details into payroll, and you can see the price and try it before you talk to anyone.
Choose Canyou if…
You’re a recruitment or labour hire agency on JobAdder or Workforce One and want placed candidates onboarded without retyping them
Your workers hold visas, licences and tickets that have to stay current long after placement
You want workers to scan a QR code at the gate and complete their site induction on their phone
Different roles need different forms, licences and training videos with questions
You run payroll in Xero, MYOB, Deputy or Cloud Payroll and want clean data synced into it
You want to see the price and start a free trial before you talk to sales
Choose Access Onboarded if…
You need reference checks and police checks ordered from the same candidate link
You also want to onboard new clients of your agency
You run Bullhorn, FastTrack360, Vincere or other Access Group recruitment software
Compared November 2026
Canyou and Access Onboarded side by side
What it is
Canyou
Onboarding for agencies and employers with licence-heavy workforces, focused on getting workers cleared to work and keeping them that way
Access Onboarded
Candidate onboarding, screening and inductions for recruitment agencies, part of Access Recruitment
Built for
Canyou
Recruitment and labour hire agencies, and employers in construction, agriculture, education, aged care and more
Access Onboarded
Temporary and permanent recruitment agencies and labour hire businesses
Pricing
Canyou
Published flat monthly plans from $49/month, with onboards included
Access Onboarded
Not published; book a demo for a quote
Free trial
Canyou
Yes. No credit card required
Access Onboarded
Not listed for Onboarded
Work rights (VEVO)
Canyou
Checked with the Department of Home Affairs, with notice before a visa expires
Access Onboarded
Real-time visa and work rights checks through direct links to government databases
Licences and tickets
Canyou
Tied to each position and tracked to expiry; the worker gets the reminder and uploads the renewal
Access Onboarded
Licences, tickets and qualifications collected, with expiry tracking and alerts
Inductions
Canyou
Site inductions from a QR code, with training videos with questions in the workflow
Access Onboarded
WHS and site-specific inductions, with completion tracked before candidates arrive on site
Reference and police checks
Canyou
Not included. Clearances such as a WWCC are collected and tracked like licences
Access Onboarded
Built-in reference checks; police checks ordered through third-party providers
Payroll details
Canyou
TFN declaration, super choice with ATO stapling, bank details and the Fair Work Information Statement
Access Onboarded
TFN, super and bank details
Integrations
Canyou
JobAdder and Workforce One for placements; Xero, MYOB, Deputy and Cloud Payroll for payroll. Astute Payroll coming soon, with more on the way
Access Onboarded
ATS and CRM tools such as Bullhorn, JobAdder, FastTrack360, Vincere and Workforce One; Astute, Xero and Salesforce
Worker experience
Canyou
A link or QR code in the phone’s browser; no app or login
Access Onboarded
A mobile-friendly link; no app or login
Access Onboarded details are from The Access Group’s public website and brochure, November 2026 (onboarded.com.au now redirects there). Features change, so check with The Access Group before you decide.
Pricing
Pricing compared
Canyou publishes its plans: a flat monthly fee based on how many people you onboard. The Access Group doesn’t publish Onboarded pricing, so you’ll need a demo and a quote.
Canyou
Essentials
$49/month
10 onboards a month
Pro
$129/month
50 onboards and 30 licence profiles
Scale
$349/month
200 onboards and 150 licence profiles
Visa checks billed per check. All prices excluding GST. No credit card required. Cancel any time.
Access Onboarded
All features
On request
Book a demo with The Access Group for a quote
No prices on The Access Group’s Onboarded pages, November 2026. Police and background checks run through third-party providers, so ask how those are charged.
To compare like for like, ask The Access Group to quote your typical month, for example 50 new starters with visa checks, and put it next to Canyou Pro at $129 a month with 50 onboards included plus $8 per visa check.
In more detail
Where the two products differ
Work rights
Visa checks that stay on the worker’s record
Both products check work rights. In Canyou, the worker enters their visa details on their phone during onboarding, your team runs the check with the Department of Home Affairs, and the result stays on their record. You get notice a set number of days before a visa expires, long after the placement or start date.
Visa status, class, expiry and conditions
Every check kept as an audit trail
Still cleared to work after the placement
Onboarding gets them into payroll. It doesn’t keep them legal to work. Canyou keeps watching visas and tickets after day one.
Licences and tickets
Tickets tracked to expiry, renewed by the worker
Access Onboarded collects licences and tracks expiry dates for the agency. Canyou ties licences to each position, so a new starter is asked for the right tickets from day one, and the worker is reminded to upload the renewal before it lapses.
White Cards, high-risk work licences, WWCC and your own
Status changes on your dashboard
Inductions
Site inductions from a QR code at the gate
Set up positions with the forms, licences and inductions each role needs. Put a QR code on site or a link in a job ad, and each person onboards on their phone, with training videos with questions and “approve before starting” if you want to check them first.
Separate codes for employees and contractors
Forms, documents and e-signatures in the same flow
Integrations
From your ATS to your payroll
Approved placements in JobAdder import into Canyou with their details already filled in, and Workforce One sends matched candidates straight into onboarding. Once a worker is cleared to work, Canyou sends validated tax, super and bank details into Xero, MYOB or Cloud Payroll. Astute Payroll is coming soon, and more recruitment and payroll connections are on the way.
JobAdder, Workforce One, Xero, MYOB, Deputy and Cloud Payroll
ATO super stapling, built for Payday Super
Help when you need it
Support
Canyou
Australian support by live chat, or book a 30-minute call with our team. The Help Centre has step-by-step guides for each feature.
Access Onboarded
The Access Group says its recruitment support teams are across APAC and available 24/5, with a knowledge base and dedicated support during set-up.
Canyou vs Access Onboarded: questions
Anything else, start a live chat or book a 30-minute call with our Australian team.
Book a 30-minute demo →Is Onboarded still available in Australia?
Yes. The Access Group announced it was acquiring Onboarded in September 2024, and now sells it as Access Onboarded. The old onboarded.com.au address redirects to The Access Group’s website.
Is Canyou an alternative to Onboarded?
Yes, for recruitment and labour hire agencies and for employers. Canyou imports placements from JobAdder and Workforce One, checks work rights, tracks licences to expiry, runs inductions and collects payroll details, then syncs to Xero, MYOB, Deputy or Cloud Payroll. The one thing it doesn’t do is order reference or police checks.
How much does Onboarded cost?
The Access Group doesn’t publish Onboarded pricing; you book a demo for a quote (checked November 2026). Canyou publishes its plans, from $49 a month excluding GST.
Does Canyou work with recruitment software?
Yes. Approved placements in JobAdder import into Canyou with their details filled in, and Workforce One sends matched candidates into onboarding and gets cleared-to-work status back. Astute Payroll is coming soon, and more recruitment and payroll connections are on the way.
How hard is it to switch from Onboarded?
Connect JobAdder or Workforce One, set up your positions with the forms, licences and inductions each role needs, and send your next placement a link. You can try it for free first, with no credit card required.
Do workers need an app to onboard with Canyou?
No. They open a link or scan a QR code and complete everything in their phone’s browser.
Clear every placement to work before the first shift
Work rights checked with Home Affairs, licences tracked to expiry and payroll details collected, at about 15 minutes per worker.
No credit card required · Cancel any time · Australian support 🇦🇺
